Name
*
( party responsible for rental payment )
First Name
Last Name
Email Address
*
Phone
*
(###)
###
####
Rental Date
*
MM
DD
YYYY
End Date, if more than 1 day
Not required if you are only renting 1 day
MM
DD
YYYY
Rental Description
*
Indicate your project type.
Still photo shoot
Video shoot with playback
Video shoot with live audio recording
Private Event
Other (describe in notes below)
Rental Time
*
Check box of your desired time slot. For an "outside of normal hours" request, please call (615) 499-6269.
Pay attention you check the appropriate box ;-)
8am — 6pm (full day) — Studios A & B — $1,000
8am — 1pm (half day) — Studios A & B — $700
2pm — 7pm (half day) — Studios A & B — $700
7pm — 12am ( night ) — Studios A & B — $800
8am — 6pm (full day) — Studio A — $700
8am — 1pm (half day) — Studio A — $400
2pm — 7pm (half day) — Studio A — $400
7pm — 12am ( night ) — Studio A — $450
8am — 6pm (half day) — Studio B — $700
8am — 1pm (half day) — Studio B — $400
2pm — 7pm (half day) — Studio B — $400
7pm — 12am ( night ) — Studio B — $450
Private Event (full day) — Studios A & B — $ rates vary
"6 Half-Days Membership" — $1,800 **Discounted Price**
Save $600 by reserving 6 half-day (5hr) sessions now. Same booking and cancelation policies apply. ***Must use within 2 years of purchase.
Yes, I want to save $600 with the "6 Half-Day Membership"
No, I don't want the "6 Half-Day Membership"
Do You Want A Freshly Painted Cyclorama Wall?
*
Cyclorama walls are only freshly painted white upon request. Please indicate your preference.
Yes, I want 2 freshly painted cyc walls (Add'l $300 fee)
Yes, I want 1 freshly painted cyc wall (Add'l $150 fee)
No, 'm ok with cyc wall as-is.
Light Rental Options
- VIDEO LIGHT "high key lighting" cyclorama wall kit, only $150. This kit provides high key lighting to the cyc wall in Studio B.
- STILL PHOTO Light kit, only $150. Includes 4 Einstein lights, syncs, modifiers & stands, and Yidoblo SkyPanel (like Arri SkyPanel) Full RGB
- NANLITE PavoTube 30C 4' RGBW LED Tube with 4 Light Kit
I want the high key cyc wall video light rental kit for $150
I want the still photo light rental kit for $150
I want the Nanlite PavoTube 30C 4' RGBW LED Tube with 4 Light Kit for $100
No, I don't need lights.
I don't know what I need. Let's talk...
Will you use a drum kit during your video rental ?
*
To accommodate the volume of a drum kit, projects involving live drums requires the rental of both Studios A & B.
YES, we'll be laying down a beat.
NO, we won't.
Will you use a fog or haze machine during your rental?
*
To ensure proper ventilation and prevent lingering effects, the use of a fog or haze machine requires the rental of both Studios A & B.
YES, we will use a fog or haze machine.
NO, we will not.
Business Name
*
Billing Address
*
Address associated with credit card. Not a P.O Box
Address 1
Address 2
City
State/Province
Zip/Postal Code
Country
Special Notes
*I agree to complete the required post-rental duties listed below or incur a cleaning fee of $150–$250, which will be added to my rental cost.
I agree
I do not agree
Sweep floors in studio(s) used.
Sweep dressing room(s) used.
Empty all trash in dumpster located at studio's back parking lot.
Return all furniture to its original position.
Return all gear to its designated location.
Ensure that no children or adults walk of the cyclorama wall curves during the rental. (A $150 repainting fee will be charged if the cyclorama wall curves are walked on.)
Terms & Conditions
Westlight Studios Franklin Rental Agreement
Liability Insurance & Indemnification
Insurance Requirement:
The rental client must maintain a minimum of $1,000,000 in general liability insurance at their own expense and must list Westlight Studios Franklin (WSF) as an additional insured on their policy.
Proof of insurance must be provided prior to the rental date.
Liability Waiver:
- The renter assumes all risks and responsibility for injury, death, property loss, or damage resulting from their actions or the actions of their clients, guests, employees, or affiliates.
- The renter agrees that WSF is not liable for any lost, stolen, or damaged property belonging to the renter or their guests.
Indemnification
- The renter fully releases, indemnifies, and holds harmless WSF, its owners, employees, agents, and representatives from any and all claims, liabilities, damages, losses, costs, and expenses (including legal fees) arising out of or related to the renter’s use of the facility.
- This indemnification applies to claims related to negligence, personal injury, death, property damage, breach of contract, or any other cause of action, whether foreseeable or unforeseeable.
Fees & Payments
Rental Payment:
- Full rental payment is due before or on the rental start date.
- At the time of booking, renters must complete the online rental application and agree to the Terms, Conditions, and Requirements.
Rental Duration & Overtime Fees:
- Full-day rentals: 10 hours
- Half-day rentals: 5 hours
- Overtime: Any usage beyond the prearranged rental period incurs a charge of $100 per additional hour.
Payments & Cancellations
Payment Terms:
- Payment details must be submitted at the time of booking.
- The renter’s credit card will be charged on the day of the rental.
First Holds & Second Holds
- First Holds: If another party requests the same rental date, WSF will contact the first hold renter to confirm the booking with full payment. If the first hold renter declines, their reservation will be released.
- Second Holds: A renter may request a second hold for a date that is already booked. If the date becomes available, WSF will notify the second hold renter.
Cancellations
- Cancellations made within 3 business days of the rental date will be charged the full quoted rental fee.
- First hold cancellations: Rental credits may be issued only if a second hold takes over the booking.
Cancellation Exceptions:
- COVID-related cancellations: Proof of a positive test must be provided for rental credit consideration.
- Special circumstances: Management may grant rental credits at their discretion for documented extenuating circumstances.
Studio Policies
Noise & Environmental Factors:
- WSF does not guarantee a noise-free environment due to external factors beyond its control.
- Renters may be required to lower music volume if it disrupts other studio users.
- Live drums or amplified instruments require the rental of both Studios A & B to prevent sound interference.
Smoke Bombs & Fog Machines:
- Smoke bombs are strictly prohibited. A $500 fine will be applied if any type of smoke bomb is used.
- Fog machines and hazers are allowed only if both Studios A & B are rented. This ensures proper ventilation and prevents set contamination for other renters.
Studio Conduct & Regulations
Professional Conduct:
- All renters and guests must conduct themselves professionally and respectfully while at WSF.
- Renters may not enter other studios unless granted permission.
- Repeated violations of conduct policies may result in rental termination.
No Smoking Policy ;
- Smoking is strictly prohibited inside the building.
- Outdoor smoking is only permitted in the designated smoking area on the right side of the building.
Third-Party Locations & Parking:
- The use of The Factory as a shooting location is prohibited unless explicit permission is granted by The Factory management. Violations may result in a $450 fine.
- Renters must park in designated WSF parking areas. Unauthorized parking at nearby businesses may result in towing.
Cleaning & Checkout Policy
- Failure to complete required cleaning duties will result in a $250 cleaning fee.
- Renters must leave the studio in the condition it was found.
Cleaning Checklist:
- Return all photo equipment to its designated storage area.
- Wipe down all countertops and tables.
- Sweep all floors and clean up spills.
- Return all cleaning supplies to the supply closet.
- Empty trash cans and replace liners if necessary.
- Return all furniture to its original placement.
- Set thermostat to:
73°F (Summer)
70°F (Winter)
- Turn off all lights before leaving.
- A signed cleaning checklist is required after every rental.
Credit Card Authorization
By signing below, I authorize Westlight Studios Franklin to charge my credit card for:
- The rental fee as stated in the application
- Additional charges for expendables, cancellation fees, damages, overtime, and extra equipment rentals
- A $10 pre-authorization charge to verify my payment method (applied toward my final rental charge)
- I acknowledge that all credit card processing fees will be charged directly to my card.
Private Party Rentals
After-Hours Fees:
- An additional fee of $100 per hour will be applied for rentals extending past midnight.
Cleaning Fees:
- A $250 cleaning fee applies if food and beverages are served.
Furniture Removal & Storage:
- All rental furniture must be removed the same day or stored in the designated WSF storage area.
Alcohol Service:
- Private events serving alcohol must provide additional liability insurance and use ABC-licensed servers.
Agreement & Acknowledgment
By selecting the "YES" box below for this agreement, I confirm that:
- I have read and understand all Terms & Conditions.
- I agree to abide by all rental policies, cleaning requirements, and payment terms.
- I understand that failure to comply may result in additional fees or denial of future rentals.
I have read all the terms and conditions above including the cleaning /checkout process and agree to this contract
*
YES, I AGREE